Airline Vouchers for Cancelled & Delayed Flights: The Hidden Risks and How to Claim Your Refund
Let’s say your flight is suddenly cancelled, and instead of being offered a refund, the airline hands you a voucher for future travel. It feels like an easy fix. Afterall, you can just use it later, right? But many passengers later regret saying yes.
The truth is, vouchers often benefit airlines far more than passengers. Also, vouchers tend to have short expiry dates, becoming impossible to use. Accepting one can also eliminate your chances for compensation or a refund you should have received in cash.
So why do so many travellers still accept them? Let’s take a closer look.
What an Airline Voucher Really Is
Think of a voucher as a store credit. Instead of giving you back your money when your flight is cancelled, the airline offers credit for future travel with them or sometimes their partners.
On the surface, this might sound reasonable. But unlike cash, vouchers often come with hidden restrictions such as:
- Expiry dates (sometimes as short as 12 months)
- Limited routes where they can be used
- Blackout dates during peak travel seasons
- Exclusions for add-ons such as baggage or seat selection
This means that while you may plan to use the voucher later, you could find yourself unable to book the flight you actually want, or worse, never use it at all.
Why Airlines Offer Vouchers Instead of Refunds
Airlines know that passengers are often stressed and tired when dealing with cancellations. By offering a voucher instead of cash, they:
- Keep money in their accounts instead of paying it back immediately.
- Secure your future booking, ensuring your money stays with them.
- Benefit when vouchers expire unused, which happens far more often than passengers realise.
It’s not that airlines are breaking the law, in fact many are transparent about giving you a choice. But they know that in the moment, people often accept the voucher without considering long-term consequences.
Do You Have to Accept One?
The simple answer is no. If your flight is cancelled, you have the right to say no to a voucher and ask for a full cash refund instead.
This is especially important in regions like the EU and UK, where accepting a voucher can also mean losing your right to additional compensation.
Take the example of a passenger booked from London to Rome. If their flight is cancelled five days before departure, the airline might offer a £100 voucher. It seems like a fair gesture, but under EU law, that passenger could actually be owed up to €250 in compensation plus their full refund. Accepting the voucher could mean giving up hundreds of euros they were legally entitled to.
Understanding Your Rights
In the EU and UK
Passenger rights are protected under EU261 and UK261 regulations. If your flight is cancelled with less than 14 days’ notice, and it’s the airline’s responsibility, you’re entitled to both:
- A full refund or an alternate flight
- Up to €600 (or £520) in compensation, depending on the route
Airlines may offer vouchers instead, but if you accept, you could lose the right to that additional compensation.
In Canada
The Canadian Transportation Agency (CTA) has clear rules. Airlines must explain in writing that you are entitled to cash before offering a voucher. If you do accept, the voucher must:
- Be worth more than the cash refund
- Have no expiry date
- Be accepted in writing by you
On top of this, if the disruption was within the airline’s control, you may also be entitled to up to $1,000 CAD in compensation.
In the United States
Rules are less strict. The Department of Transportation (DOT) requires airlines to give you a refund if your flight is cancelled, but there’s no federal law guaranteeing compensation. Voucher policies are entirely up to the airline. This makes it even more important to read the small print before you agree.
Why Declining Vouchers Is Usually the Smarter Choice
Vouchers often look tempting because they offer an immediate solution, but in practice, they can be full of limitations. You might find that:
- The voucher expires before you can use it.
- The flight you want costs more than the voucher’s value.
- Restrictions prevent you from using it on the dates or routes you need.
More importantly, in regions with strong passenger rights, taking a voucher may also mean forfeiting your right to substantial cash compensation.
Unless you fully understand the terms and you’re confident you’ll be able to use it, requesting a refund is almost always the safer option.
What To Do If Your Flight Is Cancelled
Here’s how to protect yourself:
- Stay calm and don’t feel pressured. Airlines may frame a voucher as your only option, but it isn’t.
- Ask directly for a cash refund. This is your legal right in most cases.
- Check whether you are entitled to compensation. In the EU, UK, and Canada, the amount can be significant.
- Keep records. Save your boarding pass, booking confirmation, and any written communication from the airline. These documents strengthen your claim if you pursue compensation later.
The Bottom Line
Airline vouchers may sound convenient, but for most passengers, they’re a poor substitute for the full cancelled flight compensation and refund you may be entitled to by law.
Unless you’re flying under Canada’s strict voucher rules, it’s usually better to politely decline and request your money back. That way, you keep control of your cash and can still pursue compensation if the law allows it.
At AirAdvisor, we’ve been helping passengers fight for their rights since 2017. With a 98% success rate and more than 620,000 passengers assisted, we know how to cut through airline red tape. And because we work on a no-win, no-fee basis, you only pay if we succeed in winning your case. If you’ve had a flight disruption, enter the details of your trip to see if you’re eligible for compensation.
Tools to Help You Out
Resources & Additional Reading
- Received Flight Cancellation Notice? Here's what to do
- Flight Refunds - All you need to know
- Business Trip Flight Cancellation
- How to Claim Hotel Costs for Cancelled Flights
Flight Cancellations by Issue
- Flight Cancellation due to Weather
- Flight Cancellation due to Technical Problems
- Flight Cancellation due to Air Traffic Control Issues
Author:
Joanna Teljeur
Job/Position: Senior Editor & Content Lead
Joanna Teljeur is a senior editor and writer with 15+ years of experience in editorial leadership, journalism, and content development, specialising in consumer rights, aviation law, and public-interest reporting. Her work focuses on transforming complex regulatory and legal topics into clear, accurate, and accessible content for international audiences.
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